CORPORATE  SATELLITE  SYMPOSIA


A limited number of virtual or in-person slots will be allowed for corporations to sponsor a symposium. A maximum of three symposia will be scheduled for each of the four in-person time slots. Virtual time slots will be unopposed and will take place October 25-29, the week in advance of our in-person event. Corporations wishing to sponsor a satellite meeting must submit a proposal in keeping with the guidelines, schedule and procedures for satellite symposia as listed below.

Proposals should be mailed or emailed and must be received by June 11, 2021. Proposals received after that date will be considered based on space and time slot availability. The proposal should contain the following information:

PROPOSAL REQUIREMENTS


Proposals must include the following information:
  • Title of Program
  • Program Director
  • Program Agenda, with tentative names and affiliations of faculty
  • Learning Objectives
  • Name of CME sponsor
  • Anticipated size of audience
  • Food service planned, if applicable
  • Logistical/room set up preference
  • Name of commercial supporter, contact person name, phone, fax and email
  • Name of communications company, contact person name, phone, fax and email
  • Statement acknowledging guidelines and restrictions and the organization’s willingness to abide by them
All proposals will be reviewed by the NASPGHAN Meeting Planning Committee, which will select those programs that it feels provide the best educational supplement to the Meeting and addresses the needs of the NASPGHAN membership.  Upon selection, the applicant will be notified and payment as well as a signed agreement must be received. Space will be assigned as available and assignments are non-negotiable.  The determination of exact meeting rooms will not be made until all space assignments for NASPGHAN have been finalized.
 

ORGANIZER’S RESPONSIBILITIES - IN-PERSON SYMPOSIUM


  • Design, print, and distribute separate invitations for the symposium. Please note that ALL marketing and printed material relating to this activity must receive authorization from NASPGHAN prior to distribution to potential attendees.
  • Provide onsite management of the symposium (i.e. distributing handouts, taking tickets, etc.) and coordinating space needs with NASPGHAN’s Meeting Manager.
  • Arrange for appropriate catering, if applicable.
  • Manage payment of honoraria and/or expense reimbursement to speakers, moderators, or others.
  • Accept financial responsibility for all aspects of the symposium.

ORGANIZER’S RESPONSIBILITIES - VIRTUAL SYMPOSIUM

  • Design, print, and distribute separate invitations for the symposium. Please note that ALL marketing and printed material relating to this activity must receive authorization from NASPGHAN prior to distribution to potential attendees.
  • Facilitate your own virtual/online event through you own software and must have a website page to house the event/for attendees to register beforehand. There are no restrictions on which platform is used.
  • Programs be 1 - 1.5 hours in duration based on virtual education best practices.
  • Events should be a ‘live webinar’ format vs pre-recorded content and offer outstanding educational programming and credit for attending. If groups wish to pre-record parts and stream live with a production company to minimize any technical issues, that is fine.

PROMOTION GUIDELINES


Please note the following:
  • Use of the NASPGHAN name and logo may not be used without the expressed written consent from NASPGHAN.
  • The following language must appear prominently and legibly on all printed material: “Presented for attendees of the NASPGHAN Annual Meeting. This event is sponsored by <name of sponsoring company> and supported by <name of corporate supporter>. This is not an official NASPGHAN event/function.” The statements must be used together, must be adjacent to one another and must appear in the same type size and treatment.
  • One publicity poster will be allowed in front of the meeting room at the time of the symposium. Copy must be approved by NASPGHAN. Design and production of the poster is the responsibility of the sponsor.
  • On-site marketing activities for the satellite symposium by the commercial organization are restricted to the sponsor’s exhibit booth.
  • Door drops or distribution of symposium invitations at onsite locations other than the exhibit booth are specifically forbidden.
  • Giveaways and incentives to meeting attendees to attend a symposium, including inappropriate onsite promotional tactics, are prohibited. All aspects of the symposium must comply with guidelines and  codes regarding the relationship between the pharmaceutical and medical device/equipment industry and healthcare professionals.

CORPORATE SYMPOSIA PACKAGES


The Following Services ARE Included in the Sponsorship Costs of a Corporate Satellite Symposium:
  • One complimentary promotional insert in the Conference registration bags.
  • One time use of the meeting pre-registration list (as of  the date you make your request). Emails are not supplied.
  • One email promotion to all registrants sent through the NASPGHAN national office
  • Coordination of meeting room space will be provided by NASPGHAN. Fees for room rental costs are included if symposium is held in official NASPGHAN meeting space.
  • Publication of your symposium in the registration announcement and the official NASPGHAN Annual Meeting App
The Following Services ARE NOT Included in the Cost of Sponsorship:
  • Marketing costs outside of official Meeting publications, i.e., direct mailing to attendees and members and on-site promotional efforts such as fliers distributed at an exhibit booth.
  • The cost of food and beverage service provided to symposium attendees.
  • Audiovisual equipment, including any software for hosting virtual events.
  • Speaker honoraria and travel reimbursements.
  • Room rental costs outside of NASPGHAN’s official meeting space.

SATELLITE MEETING DATE / TIME /  SPONSORSHIP AMOUNT

IN-Person:
Thursday, November 4, 7:15pm—10:00pm - $40,000
Friday, November 5, 6:30am—8:00am - $40,000
Friday, November 5, 6:00pm—10:00pm - $40,000
Saturday, November 6, 6:30am—8:00am - $40,000

VIRTUAL:
October 25-29: specific date/time to be determined between your company and NASPGHAN. $40,000
 

GUIDELINES FOR SUPPORT


The North American Society for Pediatric Gastroenterology, Hepatology and Nutrition (NASPGHAN) is an ACCME accredited scientific organization, and therefore abides by the rules concerning commercial support of scientific meetings. In doing so, NASPGHAN will manage all financial contributions in accordance with the ACCME’s guidelines for commercial support. No commercial entity is involved in decisions regarding the program and selection of speakers. 

In addition, there is no condition of purchase, use or recommendation of any products or services associated with the support of the NASPGHAN Annual Meeting. In addition, NASPGHAN expects that all supporters, exhibitors and their agents to be aware of and abide by all guidelines and codes regarding the relationship between pharmaceutical and medical device/equipment industry and healthcare professionals including:
  • Accreditation Council for Continuing Medical Education (ACCME) Standards for Commercial Support
  • Advanced Medical Technology Association (AdvaMed) Code of Ethics for Interactions with Healthcare Professionals
  • American Medical Association (AMA) Opinion 8.061— Gifts to Physicians from Industry
  • Office of Inspector General (OIG) Compliance Program—Guidance for Pharmaceutical Manufacturers
  • Pharmaceutical Research and Manufacturers of America (PhRMA) Code on Interaction with Healthcare Professionals

PROPOSALS SHOULD BE SENT VIA MAIL OR EMAIL BY JUNE 12, 2021

NASPGHAN 
Laura Smith 
714 North Bethlehem Pike, Suite 300 
Ambler, PA 19002 
phone: 215-641-9800 
email: lsmith@naspghan.org