EXHIBIT RULES AND REGULATIONS
NASPGHAN shall have discretion in the interpretation and enforcement of all rules and regulations governing exhibitors. All matters and questions not covered by these regulations are also at the discretion of NASPGHAN. These rules and regulations may be amended at any time by NASPGHAN, and all amendments, upon notification, shall be equally binding on all parties affected by them. Notifications may be made verbally or in writing before or during the NASPGHAN Meeting, and may be given to any authorized agent, designee or representatives of the exhibitor. All rules and regulations are enforced without exception. By submitting the official Exhibit Space application, the exhibiting company agrees to abide by all rules and regulations outlined in this prospectus. The exhibiting company will be held responsible for the activities of its company representatives, international affiliates, co-marketing partners, third-party contractors, contracted public relations and marketing firms and/or any agency appointed on its behalf. It is the responsibility of the exhibiting company to disseminate the rules and regulations contained within this prospectus among its staff and affiliates.
ADMISSION TO EXHIBIT HALL
All participants affiliated with the exhibits must be registered. The participant must be employed by the exhibitor or have a direct business affiliation.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act of 1990, NASPGHAN will make all reasonable efforts to accommodate persons with disabilities. Contact NASPGHAN to make any necessary arrangements. Each exhibitor is responsible for compliance within their assigned space, ensuring access to their booth.
BOOTH/EXHIBITOR CHARACTER & CONDUCT
NASPGHAN holds the exhibitor responsible for the management of his agents or designees. Exhibitors should insure that their exhibits are properly staffed at all times during official exhibit hours. NASPGHAN reserves the right to expel or refuse admittance to any representative whose conduct is, in NASPGHAN’s opinion, not in keeping with the character of the NASPGHAN Meeting. All exhibits must conform to the standards set by the Healthcare Convention and Exhibitors Association, which include the following:
- Canvassing or distributing advertising material outside the exhibitors’ own booth is not permitted. Solicitation of business or conferences in the interest of business, except by exhibiting firms is prohibited.
- Contests, lotteries, raffles and games of chance are strictly prohibited, as such activities reflect unfavorably on the character of the meeting. Exhibitors may not register attendees for contests, lotteries, raffle and games of chance that might be conducted during or after the meeting.
DISTRIBUTION OF GIVEAWAYS/HANDOUTS
With the exception of descriptive company/product literature, all handouts and giveaways must be approved by NASPGHAN prior to the meeting. All items to be distributed must be useful to the participants at the meeting and/or in the professional activities of the booth visitor. Non-professional products or services cannot be shown or given away and exhibitors are expected to adhere to the professional nature of the event with respect to displays, literature, advertising, novelties, souvenirs, conduct of person etc. Prizes, lotteries, raffles and games of chance are strictly prohibited. Only those items that utilize the name of the organization, company or meeting theme will be permitted upon approval of NASPGHAN. No unapproved items may be distributed. Any exhibitor found distributing materials that have not been officially accepted will be required to cease distribution immediately.
FOOD AND DRUG ADMINISTRATION (FDA) MARKET CLEARANCE
All products exhibited must have fulfilled all applicable FDA regulations. It is the exhibitor’s responsibility to contact the FDA to ensure compliance with the current FDA guidelines. Contact the FDA Office of Compliance regarding your responsibilities under the Federal Food, Drug and Cosmetic Act.
The NASPGHAN Meeting is organized to maximize attendees’ participation in NASPGHAN scientific programs and exhibits. Affiliate/Exhibitor events may not be held during any official NASPGHAN scientific programming or exhibit hours.
REGISTRATION FOR SCIENTIFIC SESSIONS
Exhibitor registration includes entrance into the exhibit hall during exhibit hours. If you wish to attend any of the scientific sessions of the Single Topic Symposium, Postgraduate Course and/or the Annual Meeting, you must register separately as a meeting attendee. This can be done via the NASPGHAN website or onsite at the registration desk.
The subletting, assignment, or appointment of the whole or any part of space by any exhibitor is prohibited. No exhibitors may permit any other party to exhibit in their space any goods other than those manufactured or handled by the contracting exhibitor, or permit the solicitation of business by others within their space.
USE OF THE NASPGHAN NAME & LOGO
The name, logo and acronym of the North American Society for Pediatric Gastroenterology, Hepatology and Nutrition are the exclusive property of and are trademarked by NASPGHAN. They may not be used in any way, for any purpose or at any time without the express written permission of NASPGHAN.